Barr Mansion is USDA Certified Organic

Archive for the ‘Ceremony’ Category

We answer “10 Questions To Ask Your Venue Before Booking”

Posted on: August 18th, 2014 by admin No Comments

Most planning resource websites, blogs and magazines include a checklist of things to ask your venue prior to signing the contract. We have answered these questions for you – all specific to your Barr Mansion rental. These 10 questions were lifted right from Oh Lovely Day’s post “Finding Your Wedding Venue”.

1. Do you have a cut off time or a time limit? Lots of places make you cut off the music by 10 pm or give you 4 hours for your reception, and if you want to party to the wee hours this is important to you.

BM: We do not have a noise ordinance or curfew. Amplified noise outside at any time is fine. We do price our packages at 4 hours (from start of party to end of party, with an additional 2-hours of access time prior to start of party), but you can add time on at an additional cost (depending on guest count). So you can go as long your feet or budget will let.

2. Do you cater on site, have rentals, etc. or do we have to bring everything on site ourselves?

BM: We do require that you use our catering and all our food is prepared on-site (some of it even grown here). We also include the bridal’s cake and the groom’s cake (but if you have a real hankering for an outside baker, we can make an exception on the dessert). We also have a whole slew of in-house rentals that are part of your party package (ceremony and reception chairs, guest tables,  food and cake tables, all auxiliary tables, linens, dinnerware, silverware, and barware). By 2015, we will have a warehouse of additional rentals that you can rent to set up cocktail reception, lounge seating and even farm table seating.

3. What is the parking like for your guests?

BM: Our parking lot is gravel and non-descript. We don’t require a parking attendant or valet and it’s never been an issue for our clients. However, 60% of our couple’s provide some sort of transportation for their guests in order to give them the opportunity to enjoy themselves and make it home safely.

4. What are the bathrooms like for your guests? (this is important! you don’t want porto-potties for your guests right?)

BM: We have a total of 9 stalls on property. They are all enclosed in buildings with electricity and running water. (No porta potties here!)

5. Can I bring my own alcohol on site? (this is a gem and can save you a lot of money)

BM: Yes! We provide the certified bartenders, the barware, the ice and the mixers (if you are doing a full bar or signature cocktails), but your provide the alcohol. We agree, this is a gem of an option. You can pick your own bar menu. We can also refer some great vendors who deliver and pick-up any returns.

6. Where will the guests eat, dance, have cocktail hour, sit for the reception (if applicable)? You want to be sure there is room for the number of guests you have in mind at each location.

BM: We consider our 7-acre property to have venues inside venues. We have the Barr Mansion which is a great place to host your bridal party and family prior to photos or the processional. The ornamental gardens provide many different backdrops for an outside ceremony and we have had over 600 people on our lawns. The Artisan Ballroom,  with it’s climate control and spacious floor plan, is perfect for dinner and dancing. Capacity of the Ballroom for a seated dinner and dance floor is 200 people. The newest addition, The Farmstead, will be a perfect host for ceremony, cocktail hour or reception and will comfortably seat 250 people.

7. Can we use any vendors we want? Do you have any vendor requirements or restrictions?

BM: We provide a well-vetted Preferred Vendor List to all our booked couples. The list is extensive and covers everything from babysitters to transportation. However, it is strictly a resource and not a requirement to use the PVs. You can bring in any vendor you want or DIY the whole thing, it’s really up to you. We do say there are 5 additional vendors you would want to bring in for a well-rounded wedding: photographer, flowers/decor, alcohol, officiant and music/entertainment. Otherwise we are the venue, rentals, food, cake, staff and coordinator.

8. What are the extra fees or hidden costs? Sometimes ceremonies cost extra. There is a fee if you go over a certain number of people.

BM: We have three categories we price out for every wedding: Ceremony, Reception and Bar Service. Yes, having your ceremony on-site is an additional cost and that covers the ceremony chairs, 2-hours of access time, use of Bridal Suite and Groom’s Room, 1-hour rehearsal on day before and rehearsal coordination.

9. Do you have a minimum cost that we must meet? Many venues do, and while they are usually easy to meet, if the minimum is $20,000 and that is more than your budget, that is not the venue for you.

BM: Yes, we do have minimums. Saturday nights in April, May & October: $15,000. Other Saturday nights: $10,000. Other nights and daytimes: $5,500. They are not hard to meet when you factor in all the services we provide. We agree with OLD, if the minimum is outside of your total budget the Barr Mansion may not be a good fit.

10. What other restrictions do you have, if any? Some of these could be a noise restriction (could prevent you from having the band or DJ you want), decoration restrictions, etc.

BM: We don’t have a lot of decor restrictions. Probably the biggest one is no petroleum based candles, because they ruin our organic linens. But LED, beeswax or soy candles are a great substitute. Other restrictions: no artificial petals, glitter, confetti, rice or bird seed can be thrown on our property. See above, but we don’t have noise restrictions.

5 Essentials for Your Ceremony

Posted on: July 15th, 2014 by admin No Comments

5 EssentialsSometimes in the joy of planning your BIG special day, you may focus on the decor and forget the ceremony script. Obviously, this is an important part of your wedding – drrr! But, it’s not always the most fun or easiest task. Writing your vows and laying out the script shouldn’t be a rushed affair. Take your time and spend a few nights together (probably include some good wine) to work through what you are wanting to relay in that moment: why you have chosen each other and what your hope is for a lifelong, blissful marriage.

And then don’t forget these other 5 necessary things:

1. Microphone: do it. Just do it. Everyone wants to hear you both speak to each other in this moment. Even if you think you can project, just be cautious and ensure everyone will be able to hear and feel engaged in this special moment.

2. Music: a processional usually calls for 2-3 songs. Pick these songs as a representation of you as a couple. We have heard everything from Bob Marley to Disney soundtracks. When you choose a song that you both love, every time you hear it you will be instantly transported back to that moment when you were both brave enough to say “I do forever”.

3. Adorable children: even if you aren’t inviting children to the reception (blog post on this later!), incorporate a couple adorable kids in the ceremony. Yes, they may not execute the petal toss correctly and possibly not even make it down the aisle alone. Nonetheless, what they will do is add a touch of innocence to the event. Plus, we’ve all been the kid in the froufrou dress and those are memories for all families to keep.

4. The Kiss: do this right! Don’t be bashful, be in the moment. It’s the first kiss of the rest of your life, make it a good start!

5. Personality: just like nobody likes their chicken bone-dry (see “Rethink Wedding Chicken“), nobody wants to sit through a bone dry ceremony. Your guests are their to celebrate each of you and to be a part of  this moment in history. Make it a memorable, authentic moment. If you are a couple that laughs together, bring that to your ceremony. If you love a good serenade, include a gorgeous soloist or duet. And say real things to each other during your vows. These vows are what you will look back on and what will keep you on the path moving forward together. A perfect ceremony will include both tears and laughter!

And of course, it goes without saying but a good wedding coordinator will be the glue that keeps the ceremony moving smoothly and memorable. That’s why all of our packages include a on-site, day of coordinator.